Collaborate, start video meetings with screen share & record, or schedule future ones with the click of a button
Bring HD video and audio to your meetings with support for up to 300 participants
Chat with groups, searchable history, integrated file sharing,. Easily separate into 1:1 or group calls.
Support scheduling and export of meetings for Outlook, Gmail, or iCal.
End-to-end encryption for all meetings, role-based user security, password protection, waiting rooms, and attendee hold.
Multiple participants can share their screens simultaneously and co-annotate for a more interactive meeting.
Share your screen and co-annotate.Use Safe Driving Mode or Apple Carplay (iPhone only).
Marketing Events & Town Hall Meetings
Record your meetings locally
Run live or scheduled meetings, seamlessly connecting people regardless of their location, offering a centralized collaboration experience
Secure file storage to centralize various documents. Further streamline by adding links from Google Doc’s, OneDrive or Dropbox
Get real-time feedback, decisions & results with group & 1:1 private chats
One click add your team or clients and bring conversation into one place
Deliver real-time updates and reach your team at the right time.
Upload images, documents, audio or video files directly into chat for easier access
Call action directly to someone with an @mention, share emotion using emoji's
Track hours worked and located of co-workers and freelancers.
Document collaboration and brainstorming boards.
A table is a virtual “workspace” to create projects, initiatives, goals (or whatever else you want) to communicate and collaborate in one central place. You can title it, add details and invite participants to it
Any registered Hotdesc user (that is not an External Guest) can create a table.
There are 3 types of tables:
While the tables function the same and can be utilized in any way that works best for your team and/or organization, we see the most value when main tables are set up based on specific team or general group discussions (i.e. Human Resources, Business Development, etc.) an then the sub-tables included under the main table would be more focused discussions based upon a specific project or goal (i.e. fill open HR position, or secure x amount of new sales in Q1).
This depends on how you set the table up and who you invite. If you create a table that is public, anyone within your organization can search, view, comment, etc. This is ideal for general topics and conversation. For focused conversations or project/team specific items setting up the table as Private is key. This ensures that only the individuals you are inviting can see and interact within that table.
While internal collaboration is key, it is also recognized that outside individuals like clients & vendors may be a necessary part of your business or workflow. There is the ability to create a private table and select allow for external guests.
If you are posting a message within a table or uploading a document, the individuals who are a part of the table will receive a notification alerting them to the new activity. Additionally, we recommend utilizing the @mention feature which provides an alert to that person directly.
Any activity occurring within the tables that you are a part of will show directly within your activity feed on your Dashboard. You can easily click on a specific item within the feed and you will be directed to the specific table.
If you created the table (Creator) or are a table Admin, you have the ability to delete it. Other participants that are contributors to the table, do not have this ability.
A table should be closed when the goal of the table has been met. Once closed, there is record of completion and the table is archived in order to retrieve any necessary information and/or documentation. If for whatever reason, the table was archived prematurely, an admin would be able to restore it.
There are 5 primary roles:
When group chat is initiated within a table, all table participants can view and respond to these messages. Private Chat is for 1:1 communication with a team member or external guest
Documents are easy to upload by either dragging and dropping or directly uploading. With the ability to create folders, documents are stored and organized respective to the particular table in which they were added to.